Document Controller/Administrator - London and hybrid working

Consultant
Andrea Groom-Shorter
Date Posted
08 Sep 2022
Work Type
Full Time
Start
Immediately
2489
Permanent
Law Firm
£19000-£24000

This London law firm is looking for a Data Entry Administrator/document controller to join their team. The firm focuses on commercial, corporate and employment law with a special interest in technology. We are looking for an experienced Database entry clerk/ document controller who has exceptional Excel skills and a strong knowledge of Word.

The role requires extensive expertise in the production and updating of Excel spreadsheets and data entry and administration within the firm. The role will also need to be involved in document production for the firm, and good Word skills are desirable.

This is a role that requires someone with a strong work ethic, who is an exceptional problem solver with excellent literacy and numeracy skills and great attention to detail and who is comfortable working in a dynamic and virtual workplace. The role also requires a strong background in working with computers and dealing with large amounts of information.



Data entry and administration:

  • Administering data received from both external suppliers and systems, as well as internal sources, ensuring quality control and timely loading onto the databases
  • Developing query routines that identify and fix data inaccuracies
  • Organising information into spreadsheet and report form and making it readily available to send out or share with the firm
  • Supporting with the production of work reports, including liaising with team members to ensure content of reports are complete and up to date
  • Day-to-day spreadsheet production, creating work of a high quality using existing Excel templates as well as creating new templates
  • Working with the firm’s practice management system (Clio) to ensure data is kept up-to-date and archived (when necessary) and assist the admin team with the opening and closing of client matters
  • Producing weekly status reports as well as ad-hoc reports, when requested
  • Assisting the law firm with any general data requirements

Other:

  • Providing support to, and working closely with, the Practice Manager
  • Day-to-day document production, when required, creating work of a high quality using existing Word templates as well as creating new ones
  • Filing of documents within our practice management system, as required
  • Providing support for all members of the firm


  • Experience of working in a law firm beneficial but not required
  • Extensive advanced Excel knowledge to include ability to check and correct formulae and monitor and review entries.
  • Excellent knowledge of Word to include creating new document styles from scratch, fixing corrupt styles and paragraph numbering/formatting
  • Strong time and project management skills, with an ability to prioritise and manage multiple tasks to tight deadlines, whilst retaining a keen attention to detail
  • A self-starter so able to take direction and work independently
  • Excellent interpersonal and communication skills (verbal and written)
  • The ability to be flexible and adjust work priorities due to changing deadlines
  • A resourceful, logical and analytical mind, good at problem solving and implementing solutions
  • Reliable, committed, loyal and hardworking with a positive attitude and ability to build good working relationships with the team
  • Impeccable attention to detail
  • In-depth knowledge of database systems
  • Strong ability to work quickly and accurately
  • General administration skills


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   This Vacancy
Ref: 2489
Role: Document Controller/Administrator
Location: London and hybrid working
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