Our client is an establish NFP committed to supporting victims and resolving conflict. They are looking for a Finance Assistant to join their team. This a fantastic role for a candidate looking for part time and fully remote work. 

The role will report to a Finance Manager. 

Location

• Home based.
• Must have access to good internet and phone connections

Contract

• 2- 3 days/week (15-22.5 hours).
• Permanent subject to satisfactory probationary period of 6 months.
• Flexible working hours subject to meeting reporting deadlines.

Salary and Benefits

• Pro rata to full time salary of circa £25k per annum.
• Working from home allowance.
• Membership of pension scheme.

Roles, Responsibilities and Person Specification

Payroll

• Draft monthly summary of payroll changes.
• Upload final version of changes to payroll portal.
• Prepare banking information for payment of salaries to employees.
• Reconcile payments made with amounts processed in Xero (finance ledger software).
• Ensure payment of statutory deductions to HMRC.

Expense Claims

• Arrange payment of approved claims.
• Process details of claims on Xero including accounting for input VAT that is reclaimable.
• Reconcile payments made to details processed on Xero.
• Payment of interim claims if required.

Invoices Received

• Arrange payment of approved invoices.
• Process details of invoices on Xero including accounting for input VAT reclaimable.
• Reconcile bank transactions to Xero.
• Maintain schedule of dates when main invoices are due for payment.

Invoices Raised

• Prepare and send invoices for all contracts together with any other income.
• Process details on Xero including accounting for output VAT due to HMRC
• Maintain a schedule of dates when invoices are to be raised and payment is due from the Company's main contracts.
• Reconcile income received to details processed on Xero.
• Follow up outstanding invoices.

Banking

• Ensure that bank reconciliations are undertaken at least monthly.
• Reconciliation of bank card payments to the bank account.
• Setting up details of new employees and external suppliers for payment.
• Monitoring cash balances.
• Reviewing, periodically, details of former employees and suppliers and deleting as appropriate from the Company's bank accounts.

General

• Maintaining all accounting records in the cloud in line with the Company's filing structure.
• Ensuring funds are available in the appropriate bank accounts to ensure all payments can be made promptly to all suppliers particularly HMRC.
• Ensuring all tasks are completed in accordance with the monthly reporting timetable agreed with the Finance Manager & Director of Corporate Services.

Accountability

• The Finance Manager.

Person Specification

• Accounting or book keeping qualifications and/or recent experience of a finance assistant or similar role.
• Working knowledge of Xero, the Company's financial ledger system or similar package.
• Working knowledge of accounting for VAT.
• Maintaining confidentiality of Company records.
• Good IT skills.
• Able to use own initiative and work independently from home.
• Willingness to learn.
• Good interpersonal skills.